Name a cell
- Select a cell.
- In the Name Box, type a name.
- Press Enter.
File formats that are supported in Excel
| Extension | Name of file format |
|---|
| .xls | Microsoft Excel 5.0/95 Workbook |
| .xlsb | Excel Binary Workbook |
| .xlsm | Excel Macro-Enabled Workbook |
| .xlsx | Excel Workbook |
Named Range
- Select the range A1:A4.
- On the Formulas tab, in the Defined Names group, click Define Name.
- Enter a name and click OK.
- Select the range, type the name in the Name box and press Enter.
- Now you can use this named range in your formulas.
- On the Formulas tab, in the Defined Names group, click Define Name.
Excel groups functions into 12 categories: Compatibility, Cube, Database, Date and Time, Engineering, Financial, Information, Logical, Lookup & Reference, Math & Trigonometry, Statistical and Text. There is an additional category for user-defined functions installed with add-ins.
How to Create Named Ranges in Excel
- Select the range for which you want to create a Named Range in Excel.
- Go to Formulas –> Define Name.
- In the New Name dialogue box, type the Name you wish to assign to the selected data range.
- Click OK.
To name an embedded chart in Excel, select the chart to name within the worksheet. Then click into the “Name Box” at the left end of the Formula Bar. Then enter a new name for the selected chart. After entering a chart name, then press the “Enter” key on your keyboard to apply it.
Edit a drop-down list with items that have been entered manually
- On the worksheet where you applied the drop-down list, select a cell that has the drop-down list.
- Go to Data > Data Validation.
- On the Settings tab, click in the Source box, and then change your list items as needed.
By default, Excel uses the A1 reference style, which refers to columns as letters (A through IV, for a total of 256 columns), and refers to rows as numbers (1 through 65,536). These letters and numbers are called row and column headings. To refer to a cell, type the column letter followed by the row number.
- Highlight the rows and/or columns you want sorted.
- Navigate to 'Data' along the top and select 'Sort.
- If sorting by column, select the column you want to order your sheet by.
- If sorting by row, click 'Options' and select 'Sort left to right.
- Choose what you'd like sorted.
- Choose how you'd like to order your sheet.
Select the upper-left cell of the area where you want the consolidated data to appear. On the Ribbon, Choose Data > Consolidate to view the Consolidate dialog: In the Function box, click the summary function that you want Excel to use to consolidate the data.
Create a drop-down list
- Select the cells that you want to contain the lists.
- On the ribbon, click DATA > Data Validation.
- In the dialog, set Allow to List.
- Click in Source, type the text or numbers (separated by commas, for a comma-delimited list) that you want in your drop-down list, and click OK.
To do this:
- Select any cells in the row labels that have the sales value.
- Go to Analyze –> Group –> Group Selection.
- In the grouping dialog box, specify the Starting at, Ending at, and By values. In this case, By value is 250, which would create groups with an interval of 250.
- Click OK.
Here's how:
- Select any cell in one of the rows you want to group.
- Go to the Data tab > Outline group, click the arrow under Group, and select Auto Outline.
Divide the data into five groups, namely, 0-5, 5-10, 10-15, 15-20 and 20-25, where 0-5 means marks greater than or equal to 0 but less than 5 and similarly 5-10 means marks greater than or equal to 5 but less than 10, and so on. Prepare a frequency table for the grouped data.
You can sum values by group with one formula easily in Excel. Select next cell to the data range, type this =IF(A2=A1,"",SUMIF(A:A,A2,B:B)), (A2 is the relative cell you want to sum based on, A1 is the column header, A:A is the column you want to sum based on, the B:B is the column you want to sum the values.)
Select the rows (or columns) you want to group and select (Data > Group and Outline > Group).
When you group items manually, hold down the control key and select each item that you want to include in the first group. With these cells selected, click “Group Selection” from the Options tab on the PivotTable Tools Ribbon.
